Amid the frantic activity involved in opening or purchasing
a new store, it’s easy to forget some of the details necessary to set up new
store specifications in your computer system. If you find yourself in need of
help during this hectic time, use the following outline of procedures to add
the new store to RTI 2000 Restaurant Management System (RMS).
These procedures are organized by application to teach you
how to set up the new store in the RMS system. For detailed steps, refer to the
appropriate user guide pages noted at the end of each section.
1.
Set up the basic
information about your store:
On the RMS Maintenance menu, select Stores, and then the Add
option.
(RMS User Guide, Chapter 2, Maintenance,
Stores)
2.
Add the new
store to the appropriate Store Group, for inclusion in the group’s reports:
On the RMS Maintenance menu, select Store Groups. To add the new store to an existing store group,
select Change. To create a new store
group for the new store, select Add.
(RMS User Guide, Chapter 2, Maintenance,
Store Groups)
3.
Set up times
when the store will be open and when hourly sales and customer count readings
will be keyed or polled:
On the RMS Maintenance menu, select Store Hours/Readings Times. You can copy the reading times and days
that the store will be open from another store, using the Model option.
(RMS User Guide, Chapter 2, Maintenance,
Store Hours/Reading Times)
4.
Set up the
Sales/Misc Lookup table so that you can use polled data for Report Sales, Employee
Meals, and Coupons/Discounts in Menu Management reports:
On the RMS Maintenance menu, select Lookup Tables, and then Sales/Misc
Lookup Table. You can copy this table from an existing store, using the Model option.
(RMS User Guide, Chapter 2, Maintenance,
Sales/Misc Lookup Table)
5.
Set up the
Product Mix Lookup Table so that the new store can transfer polled product mix
information to RMS or to make data entry of product mix easier:
Under the RMS Maintenance menu select Lookup Tables, and then Product
Mix Lookup Table. You can copy this table from another store with the same
POS Codes, using the Model option.
(RMS User Guide, Chapter 2, Maintenance,
Product Mix Lookup Table)
1.
Set up the
percentages of menu waste, raw waste, condiments, employee meals, and variance
short which are used for various Menu Management reports:
On the RMS Maintenance menu, select Menu Management, and then Store
Parameters. You can copy the parameters from another store, using the Model option.
(Menu Management User Guide, Chapter 3,
Maintenance, Store Parameter)
2.
Set up
parameters for the Inventory Count data entry screen, the Inventory Form, and
the Inventory count format for Telxons:
On the RMS Maintenance menu, select Menu Management, then Inventory
Count Parameters. If the new store will be inventoried exactly the same way
as an existing store, you can copy the parameters from another store, using the
Model option.
(Menu Management User Guide, Chapter 3,
Maintenance, Inventory Count Parameters)
3.
Establish beginning
prices for each inventory item so that Menu Management reports will be
accurate:
On the RMS Maintenance menu, select Menu Management, and then Inventory
Item Costs. If the costs are the same as another store’s, you can copy them
from that store, using the Model
option.
(Menu Management User Guide, Chapter 3,
Maintenance, Inventory Item Costs)
Contact your vendor distribution center. Provide them the new store number, your I.D. (the number entered under General Parameters) and date to start receiving.
If the new store has a different type of register than any of your other stores, you will need to set up the new register device. You do this in the Communications Maintenance menu, Locations option. Select the store, select Add/Change, click in the Device 1 field. This must be done so that the RTI software can “talk” to the register.
1.
Add the new
store to RMS Communications and set up basic polling information:
On the Communications Maintenance menu select the Locations option.
(Communications User Guide, Chapter 3,
Maintenance, Add/Change Locations)
2.
Add your new
store to existing schedules so that the new store will be included when that
schedule is invoked:
On the Communications Maintenance menu select Schedules. One by one, highlight the
schedule and select the Change
option. Click in the Locations field
and select the new store.
(Communications User Guide, Chapter 3,
Maintenance, Add Schedule)
3.
Change the
information being polled because a new POS device has been included into a
schedule:
On the Communications Maintenance menu select Schedules. If necessary, change the
data to be polled to accommodate the new POS device.
(To determine if this step is necessary
and how to perform it, refer to the Communications User Guide, Chapter 3,
Maintenance, Change Schedule, and the device pamphlet included in your
Communications User Guide under POS Information.)
1.
Set up the new
Labor Scheduling store parameters to enable you to establish meal break
parameters and schedule layout parameters:
On the RMS Maintenance menu select Labor Scheduling, and then select
Store Parameters. These parameters
can be copied from another store.
(Labor Scheduling User Guide, Chapter 3,
Store Parameters)
2.
Set up labor
staffing jobs to define all jobs that are required to properly staff the
restaurant for customer service, opening, closing, cleaning, and administrative
duties:
On the RMS Maintenance menu select Labor Scheduling, and then choose Labor Staffing Jobs. These jobs can be modeled individually or
totally from other stores.
(Labor Scheduling User Guide, Chapter 3,
Maintenance, Labor Staffing Jobs)
3.
Set up fixed
manager and crew schedules for any shifts that are defined ahead of time:
On the RMS Maintenance menu select Labor Scheduling, and then choose Fixed Mgr & Crew.
(Labor Scheduling User Guide, Chapter 3,
Maintenance, Fixed Mgr & Crew Schedules)